Step-by-Step Guide to Simplify Your Office Move

There is something annoying, when it comes to moving your entire workplace. But that can become an easy affair if you can build some kind of alliance that aims to reduce the worries of the office employees and keeps them motivated throughout. 

Additionally, a huge amount of planning is required so as to avoid any kind of hazard during the move. And, if you can take the professional help of the best movers and packers in Bangalore, the whole task can be done in the blink of an eye, and that too with extreme ease. 

Here is the checklist that you must tick off before beginning with the task of office move: 

It is vital that all the above points are verified properly before beginning off with the move. Certainly, office moves include a lot of hardships that need to be handled cautiously. Let’s look at these points so as to make your office move an easy task. 

1. Planning is the key: Be it anything, planning should be kept as the priority. And, when it’s about moving your entire office, a great amount of pre-planned is required. The planning must begin six months before if yours is a large or medium-sized office space and if you own a small one, and then you must not forget to initiate the planning before three months. 

2. Be ready with the appropriate schedule: Deciding about the time, when to take up the shifting, how much time the procedure is going to take, and how you should manage to finish off the tasks floated in advance, is essential. Study everything carefully and then decide a convenient date on which all the office items can be set out for relocation. 

3. Form a committee assigning different tasks to each family member: There are a lot of benefits of keeping the employees and the other members indulged in the process of moving. The most resourceful idea would be to form a ‘Moving Committee’ that would let you split the tasks among the employees and keep them involved. This way, it can be done in a much more organized way and also will make the employees feel like a part of the company. 

4. Update employees about relocation details: The best idea would be here to showcase the shifting details on the notice board in the common space. That way, employees would be able to track the progress in the direction of the move. However, relocating the office could be very complex for the employees to tackle. So, they must be updated on how the new space is going to be organized and what changes they may have to go through later. 

5. Keep the employees fully engaged: It is an extremely significant thing to consider! Employees are an essential part of the organization and it’s extremely vital to keep them notified about the whole story related to the relocation. Let them feel a part of the team by involving them in the process of relating to your workplace. You may also assign different duties to each of them. 

6. Prepare plans to keep your external as well as internal functional during relocation: Make sure that none of your tasks is at risk, whether internal or external. For this, it is best to prepare internal and external plans to keep updated the related activities. The internal plan will keep the employees updated on the move, whereas the external communication plan will notify the customers and other parties of numerous business activities. 

7. Hire an expert moving company: It is essential to appoint a professional company to finish the task of moving your office. It’s not easy to plan, organize, and examine the entire daunting task of office move on your own. Therefore, hiring an expert will make things simpler at all levels, be it packing, loading, unloading, unpacking, or rearranging goods. 

8. Create a detailed office plan and blueprint: You can eliminate the chances of feeling trapped when you reach the other end! Just be sure that you have a detailed layout of how your office is going to look, where each employee will be sitting, and where each piece of furniture will be kept. The ‘moving committee’ that you have already framed at this stage, is definitely going to help here. 

9. Take advantage of the opportunity to make a positive impact on the working lifestyle: You may have been delaying a lot of things from quote a long time and so, the shifting can be observed as an opportunity to complete all those tasks, Look out for the things that require improvement in the old workspace. You can appoint an employee head to get the feedback from all the other staff on the same. This can be the best way to improve things! 

10. Make a handbook showcasing the relocation details: It’s quite essential to prepare detailed documents with all the subtle information on your office move. There are important people like customers, suppliers, and manpower, associated with the office, who need to have the knowledge of the details. Rather than wasting time on informing them separately, you can frame a ‘Moving Draft’, and dispense it to everyone. 

Keeping this checklist with you, while you are conducting the move assessments and plans, the tiresome task of office relocation will become a fun task for the entire office. Rest the hired packers and movers in Bangalore will take care of the safe packing and moving of your valuable office belongings.

What to Know About Settling Down with Authentic Movers and Packers

Are you scared to hire a moving company to shift your valuable possessions? Not able to figure out if the movers are genuine or fake?

It’s quite evident that people can easily get trapped with fake packers and movers in Bangalore and that is because there is not much awareness about it. 

Here are a few points that need to be taken care of when looking for a genuine moving company:

• Extremely low moving charges to be scrutinized

• Appealing websites

• Might have fraud documents

• Only accept cash against the services they offered

• Not a proper office to deal with customers

• Not having a reliable registration

• Tempting offers and false promises

• Might have a fake classified listing

Now, we will discuss how you can be vigilant of fake moving companies!

It’s been accurately said, “Prevention is better than cure”. So save yourself from getting trapped in the fake promises of a fraud relocation company with the below-mentioned tips:

1. Avoid paying the entire amount upfront: Appoint a moving company only if it has the option to pay partially before the move and the rest of the amount after your goods are safely delivered to your new home. A company asking for the full fledge payment in advance can be a fake company operating only to dupe innocent customers. 

2. Look through the past customer's feedback: You can establish reliability and save yourself from getting duped by fraud movers by verifying the same with the past customers of the company. You can check the customer reviews while asking for price quotations from at least 3 moving companies.

3. Paying for an unselected service: Never pay an extra amount for any service that you have not opted for while hiring a moving service. Many movers store the movable items in their warehouse until their moving truck is ready to load the goods. But that is not your responsibility. So, you should not really pay for it. 

4. Don’t get attracted by the low packing and moving charges: It is often a misconception that if the moving charges are less then you are going to be in a huge profit. There are fake moving companies that attract customers with extremely low packing and moving charges. Just avoid them! 

5. Be aware of your rights as a customer: Consumer courts have special arrangements to help people duped by such fraud movers. You must keep a copy of the rights and responsibilities that the relocating companies have to fulfill to its customers. Read everything before and keep a copy of the consumer court brochure with you. 

6. Visit the Company’s office before hiring them: Never ever appoint a company that only has an online presence and that doesn’t have an office. Before finalizing everything never avoid visiting the company’s office that you are dealing with. It will help you to know a lot about their authenticity. 

7. Ask for the company’s registration details: Check in advance if the company is appropriately registered or not, that will inform you about the presence of the company in the market and for how long they have been in the relocation industry. Ask the service providers to show the relevant documents as their registration proof. 

8. Examine if they have readily available customer support to deal with their grievances: Before you find yourself ruffled dialing the customer support numbers and not getting any response, consider checking before finalizing the deal if the customer support numbers are working or not. 

9. Verify the background of the company’s head office and contact details: You should never forget to verify the background and the working details of the owner of the packing and moving company to ensure the company’s authenticity.

10. Keep a copy of driving license and other vehicle-related documents including your transportation permit: Before the loaded vehicle is ready to relocate to the destination, ensure to verify the documents related to the moving vehicle. You must not forget to examine the driving license of the driver and other details like the transport permit and registration number. 

11. Remain present when loading and unloading are being done by the movers: Don’t be over-confident about the moving company! Often a fraudulent mover tries to win your trust by trying to be extremely good. But never ever be too hesitant. Plan everything in such a way that, one or the other family member is present when the loading and unloading process is being carried out. 

12. Ask for adequate insurance details of your belongings: Get the insurance of your precious possessions beforehand and never forget to keep the insurance document ready with you before the process of shifting gets started. Insurance is an essential part of appointing a professional mover and it should never be ignored.  

13. Always check for the climate conditions before deciding the date of move: Before finalizing the date of your move, get an idea of the weather conditions of the metrological department. In that way, you will be able to prevent the moving company from playing any games by criticizing the climatic conditions. 

14. Take proper payment receipts from your hired movers and packers in Bangalore along with the service tax: It is extremely essential that you take the receipt of payment along with the service tax. That will keep you secure and you will have the payment proof with you.   

And there are gobs of other things that you need to take care of if you really want to protect yourself from fraud moving companies. There are certain online directories where you can follow a few steps in an easier manner to opt from a list of trusted moving companies. 

It’s not a myth, but rogue moving companies are there in the market and they can land you into a perpetual flood of difficulties, at the stroke of time, you need to be aware of it. 

Have a happy and safe move!