There is something annoying, when it comes to moving your entire workplace. But that can become an easy affair if you can build some kind of alliance that aims to reduce the worries of the office employees and keeps them motivated throughout.
Additionally, a huge amount of planning is required so as to avoid any kind of hazard during the move. And, if you can take the professional help of the best movers and packers in Bangalore, the whole task can be done in the blink of an eye, and that too with extreme ease.
Here is the checklist that you must tick off before beginning with the task of office move:
It is vital that all the above points are verified properly before beginning off with the move. Certainly, office moves include a lot of hardships that need to be handled cautiously. Let’s look at these points so as to make your office move an easy task.
1. Planning is the key: Be it anything, planning should be kept as the priority. And, when it’s about moving your entire office, a great amount of pre-planned is required. The planning must begin six months before if yours is a large or medium-sized office space and if you own a small one, and then you must not forget to initiate the planning before three months.
2. Be ready with the appropriate schedule: Deciding about the time, when to take up the shifting, how much time the procedure is going to take, and how you should manage to finish off the tasks floated in advance, is essential. Study everything carefully and then decide a convenient date on which all the office items can be set out for relocation.
3. Form a committee assigning different tasks to each family member: There are a lot of benefits of keeping the employees and the other members indulged in the process of moving. The most resourceful idea would be to form a ‘Moving Committee’ that would let you split the tasks among the employees and keep them involved. This way, it can be done in a much more organized way and also will make the employees feel like a part of the company.
4. Update employees about relocation details: The best idea would be here to showcase the shifting details on the notice board in the common space. That way, employees would be able to track the progress in the direction of the move. However, relocating the office could be very complex for the employees to tackle. So, they must be updated on how the new space is going to be organized and what changes they may have to go through later.
5. Keep the employees fully engaged: It is an extremely significant thing to consider! Employees are an essential part of the organization and it’s extremely vital to keep them notified about the whole story related to the relocation. Let them feel a part of the team by involving them in the process of relating to your workplace. You may also assign different duties to each of them.
6. Prepare plans to keep your external as well as internal functional during relocation: Make sure that none of your tasks is at risk, whether internal or external. For this, it is best to prepare internal and external plans to keep updated the related activities. The internal plan will keep the employees updated on the move, whereas the external communication plan will notify the customers and other parties of numerous business activities.
7. Hire an expert moving company: It is essential to appoint a professional company to finish the task of moving your office. It’s not easy to plan, organize, and examine the entire daunting task of office move on your own. Therefore, hiring an expert will make things simpler at all levels, be it packing, loading, unloading, unpacking, or rearranging goods.
8. Create a detailed office plan and blueprint: You can eliminate the chances of feeling trapped when you reach the other end! Just be sure that you have a detailed layout of how your office is going to look, where each employee will be sitting, and where each piece of furniture will be kept. The ‘moving committee’ that you have already framed at this stage, is definitely going to help here.
9. Take advantage of the opportunity to make a positive impact on the working lifestyle: You may have been delaying a lot of things from quote a long time and so, the shifting can be observed as an opportunity to complete all those tasks, Look out for the things that require improvement in the old workspace. You can appoint an employee head to get the feedback from all the other staff on the same. This can be the best way to improve things!
10. Make a handbook showcasing the relocation details: It’s quite essential to prepare detailed documents with all the subtle information on your office move. There are important people like customers, suppliers, and manpower, associated with the office, who need to have the knowledge of the details. Rather than wasting time on informing them separately, you can frame a ‘Moving Draft’, and dispense it to everyone.
Keeping this checklist with you, while you are conducting the move assessments and plans, the tiresome task of office relocation will become a fun task for the entire office. Rest the hired packers and movers in Bangalore will take care of the safe packing and moving of your valuable office belongings.
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